Fellowship FAQ

Fellowship/Exchange Information

What is the Scan Design Foundation Fellowship Program?

The Scan Design Foundation Fellowship by Inger & Jens Bruun at the University of Washington was established in 2005 to foster the cultural exchange of ideas and experiences between Seattle and Denmark. The Fellowship provides students from all UW academic fields with generous financial support and cultural immersion during their fall, spring, or academic year exchange study programs in Denmark. Students who have been accepted into an approved UW study abroad exchange or affiliated study abroad program in Denmark are eligible to receive Scan Design Foundation Fellowship funding.

What is the Scan Design Foundation Summer Scholarship Program?

Starting in Summer 2013, the Scan Design Foundation Fellowship program added a summer scholarship program. While these Fellowships may be applied toward a summer exchange program, they can also be used for a broader range of opportunities, including independent study, independent research, or internships. If you are not participating in an official exchange program, your application will fall under this “Independent Learning” option. Independent Learning experiences should be linked to your studies at UW; ideally, they will connect directly to a spring or fall UW course, or a major research project or thesis. Students interested in summer options will need to meet with Mike Renes in the UW Study Abroad Office.

Who can participate in Fellowship/Scholarship programs?

Undergraduate and graduate students from all UW academic programs are encouraged to explore UW Danish Study Abroad/Exchange options and apply to the Fellowship to help fund these opportunities. Past Fellows have come from over twenty-five UW majors, including fields in the arts, humanities, business, sciences, engineering, and Scandinavian studies. Explore profiles of previous Fellows.

Which universities can I attend in Denmark during the academic year?

The University of Washington has formal exchanges with the following Danish Universities:

You can also explore opportunities with the affiliated study abroad program at the Danish Institute for Study Abroad (DIS).

What is the application process to apply for an Exchange Program?

  1. Begin by exploring UW Danish Study Abroad options online at the UW Study Abroad Office website.
  2. Consider meeting with a UW Study Abroad Office advisor to determine what Danish option fits with your major. Mike Renes (renesm@uw.edu) is the advisor who specializes in Danish exchanges.
  3. Talk with your program’s academic advisor to determine if an exchange fits into your course pathway to graduation.
  4. Apply for an Exchange Program. The deadline for all exchanges listed above is January 31.
  5. Apply for the Scan Design Foundation Fellowship to help fund your study abroad experience.

What is the general timeline for becoming a Scan Design Foundation Fellow?

  • January 31 — Deadline to submit an application for exchange through the UW Study Abroad Office. Indicate in your application that you are interested in studying in Denmark. The UW Study Abroad office will forward your application for consideration for a Scan Design Foundation Fellowship.
  • February/March — Receive notification of your acceptance into an exchange program, as well as whether or not you’ve been selected as a Scan Design Foundation Fellow.
  • March/April — Complete any necessary paperwork through UW Study Abroad related to your exchange program. Submit short bio, photo, and thank you note to the Scan Design Foundation.
  • April/May — Welcome Event / Award Ceremony (online) for Scan Design Foundation Fellows
  • June – September — Summer Fellowship period
  • Early September — Start of Fall Danish Semester
  • Early February — Start of Spring Danish Semester

How much funding am I eligible for?

Applicants can apply for a maximum of two semesters of funding during their lifetime of applications. This can look like summer + fall, fall + spring, or spring + summer.

  • Fellowships (Fall, Spring, or Academic Year)
    • $6000 per semester — DIS affiliated program. Students can apply for additional funding directly through DIS.
    • $7500 per semester/$12,000 per academic year — Undergraduate exchange
    • $9000 per semester/$15,000 per academic year — Graduate exchange
  • Summer Scholarships
    • Scholarships will vary depending on the length of time you plan to be abroad, as well as how much funding is available. Generally, students are awarded $500/week they are enrolled in a program for up to nine weeks. Summer scholarship applications are evaluated on a case-by-case basis.

Once selected as a Fellow, how do I receive the Fellowship funds?

You must be enrolled as a UW student while abroad to receive funding. You will receive funds through your UW student account at the beginning of the UW quarter in which you are studying abroad. Since Danish schools run by semester, this means if you are studying in Denmark in the fall, you will likely arrive in Denmark before your funds are dispersed to your student account (which will not happen until the beginning of UW fall quarter). Funding will first be applied to any debts on your account, with any remaining funds sent to the direct deposit account you have set up (please note this is a direct deposit account specifically for tuition and is different than the direct deposit you may have set up if you work on campus).

What type of expenses can Fellowship funding be used for?

The Fellowship is intended to help support your experience of the Danish education system and culture. UW fees associated with your program, housing, travel expenses, food, etc., are all valid uses of the funds. Please be sure to alert the UW Financial Aid Office about your award so that they can factor it into your overall financial aid package.

What are the student obligations/expectations as a Fellowship recipient?

Once awarded the Fellowship, students are required to complete the following steps to receive their funds:

  • Complete documents as required by the UW Study Abroad Office and establish concurrent enrollment during your UW study abroad quarter(s).
  • Complete documents as required by the Danish exchange university.
  • Submit a photo, biographical information, and thank you note to line.larsen@scandesign-foundation.org. The photo and biographical information will be posted to the Scan|Design Foundation website.

Following your exchange quarter:

  • Fellows must submit a written evaluation of the exchange experience and send to line.larsen@scandesign-foundation.org within a month of finishing the exchange. The evaluation will be posted to the Scan Design Foundation website. If you are selected as a Scan Design Foundation Fellow, you will receive a template of this evaluation with your award letter.
  • Stay involved as a Scan Design Foundation Fellowship alum! There is a great network of past Danish and American students that still participate in programs and events after their time abroad.

Do I still pay UW tuition when I am on an exchange in Denmark?

You will be responsible for paying an exchange fee that is the equivalent to 1.5 quarters UW tuition per Danish Semester. (1 Danish Semester = 1.5 UW Quarters). You will also be responsible for paying the UW Study Abroad Fee. You will not, however be charged UW Tuition in addition the exchange and Study Abroad Fees. You may be responsible for potential fees such as computer lab printing, student activities fees, etc. that your exchange university might charge. For more details about the finances associated with exchanges, please visit the UW Study Abroad site.

Students attending the Danish Institute for Study Abroad (DIS) pay the DIS Program Fee plus the UW Study Abroad Fee. You will not, however, be charged UW Tuition in addition to the DIS Program and UW Study Abroad Fees.

How do I get started on the visa process?

You will need a passport and a residence permit to study in Denmark. Visa paperwork should be started as soon as possible after you are formally accepted by the Danish institution. There are also documents and processes required by the UW Study Abroad Office to set up your relationship with UW prior to leaving on exchange. Some helpful passport/visa sites include:

Do my credit hours and grades in Denmark transfer to the UW?

The best resources for understanding your enrollment, credit hours, and grading process while you are abroad are:

  • UW Study Abroad – Registration and Credits
  • Your UW Department/Program Academic Advisor. Please contact your UW departmental academic advisor for guidance on academic coursework and credit applicability to your degree program. You might also talk with an advisor in the UW Study Abroad office to learn more about how Danish grades will impact your UW GPA.
  • The Study in Denmark website offers an overview of the Danish grading system.

Life in Denmark

Is there a Scan Design Fellowship Resource in Denmark?

Yes! We have a team of coordinators in Denmark. In Copenhagen, Doug and Marie Louise lead activities. Aarhus activities are coordinated by Molly. Alumni activities and general program support is provided by Natalie.  Our team will welcome you to Denmark and invite you to participate in numerous cultural opportunities during your stay.

Is there a good resource to learn more about life in Denmark?

The Study in Denmark site run by the Danish government offers a helpful overview of life in Denmark including banking, housing, and other details.

Are the UW and Danish academic calendars the same?

Danish institutions are typically on semesters which run from late summer (August/early September) to early winter (end of January). Danish Autumn courses start at least a month before the UW quarter system. It is advised to check the academic calendar at the Danish school that you are interested in to understand the start dates and final exam schedules and plan accordingly. Students going on exchange for the Autumn Danish semester may miss both the Autumn and Winter quarters at UW. Students participating in the Spring Danish semester will miss both the Winter and Spring quarters at UW.

What should I expect from the Danish academic styles?

Danish university instruction styles vary depending on the program and university you are thinking of attending. Danish universities generally have less frequent quizzes, exams and projects in favor of a more rigorous final exam process. It is advised to inquire with the academic program and university you are attending if this is a concern. It is also advised to inquire whether the courses you are interested in are available in English if you are a non-Danish speaker.

Do I need to bring my own laptop and computer programs that I am accustomed to using at the UW?

Most Danish universities have computer labs and you will have access to these computer labs as an enrolled student. However, it is advised to check with the Danish university to make sure that the computer programs you are familiar working with will be available. You may also want to inquire about the “open hours” of the computer labs to better understand if the hour availability matches your personal study/work habits. Previous Fellows have noted that bringing a personal laptop was very helpful to supplement the university supplied options.

How do I budget for my stay in Denmark?

Alumni Fellows have experienced vastly different budgets based off of housing costs and lifestyles. In general, the cost of living in Denmark is higher than in Seattle. For example a pastry in Seattle might be $2, while in Denmark it is closer to $4. You are encouraged to read previous Fellows’ remarks on spending.

How do I find housing?

Housing prices and options vary in Denmark. The Danish university you apply to will typically offer housing options. Many previous Fellows provided comments about housing in their evaluations. We encourage you to read through past Fellow evaluations and/or contact alumni Fellows to gain more insight on housing options.

How does banking/spending work in Denmark?

There are numerous options for banking and spending in Denmark, but they are different than in the USA. Again, the student alumni network evaluations provide insight as to options that may work best for you, whether it be using your debit card to withdraw cash from an ATM or setting up a Danish bank account. We encourage you to read through past Fellow evaluations and/or contact alumni Fellows to gain more insight on housing options.

How do I get around? Do I need a car?

Denmark has an excellent mass transit system. Denmark also is a “biking culture” and many Danes and international visitors bike frequently to get to various places. You are highly unlikely to need a car for personal transportation.

What is the climate like?

The climate is similar to that of the Pacific Northwest and it is recommended to take waterproof clothing and shoes and to layer clothing for variable weather conditions. Fellows have commented that a good winter coat is important, something warmer than you would typically use in Seattle.

Will I need health insurance?

The University of Washington requires that all students studying abroad purchase the UW Student Abroad Insurance. The cost is approximately $2 per day. This insurance costs approximately $60 per month. The Danish University that you are attending will issue you a Civic Registration Number (a CPR card) which is a national identification card that helps you access Danish healthcare. Again, referring to the student evaluations will provide additional insight into this matter.